Privacy policy for applicants

General information

With my application, I consent to the use of my personal information in accordance with the privacy policy of this website for the application process (or the specified purpose). You have read, understood, and accepted the privacy policy in order to proceed with your application. When you apply for a position in our company, we process and store your personal data. We take your privacy very seriously and would like to inform you about the handling of your applicant data at this point. Please also refer to our data protection information regarding professional social media platforms Privacy policy for social media.

Types of data processed by us

The following types of personal data are regularly processed:

Applicant data: Name, date of birth, resume, nationality/work permit, etc., for the selection, hiring process, entry, and exit management,

Private contact details: Address, phone number, email (for communication purposes),

Data within the scope of personnel screening (e.g., police clearance certificate, reliability check),

If applicable, data subject to professional secrecy: e.g., data on health suitability and any restrictions,

Other data in personnel administration: Disability status (if relevant), driver's license ownership.

We do not require information from you that is not usable under the General Equal Treatment Act (AGG) (race, ethnic origin, gender, pregnancy, information about physical or mental illness, membership in a trade union, religion or worldview, disability, age, sexual identity, or sexual life, etc.).

Please do not transmit such data to us. The same applies to content that is suitable to violate the rights of third parties (e.g., copyrights, related rights, or other intellectual property rights, personality rights, press law, or general rights of third parties).

Legal basis for processing

For the establishment, execution, and termination of an employment relationship according to Art. 6(1)(b) in conjunction with §26 BDSG (version from 25.5.2018),

To fulfill a legal obligation according to Art. 6(1)(c),

In the case of processing to safeguard a legitimate interest according to Art. 6(1)(f),

And based on your consent by voluntarily providing data that is not strictly necessary for the purpose (such as hobbies in the resume) (such consent is generally not required for the conclusion or continuation of an existing contract) according to Art. 6(1)(a).

Our legitimate interests include, for example:

Optimizing the application processes,

Achieving efficiency gains by bundling services in individual group companies (especially personnel, IT),

Ensuring compliance with security regulations, requirements, industry standards, and contractual obligations,

Asserting, exercising, or defending legal claims,

Avoiding harm and/or liability of the company through appropriate measures.

Categories of recipients

Internal recipients according to the "need to know" principle.

Companies legally affiliated (group companies) as joint controllers:

The essential contents of the regulation of tasks regarding the rights of data subjects can be obtained at the specified contact address. According to Art. 26(3) GDPR, these rights can be asserted by data subjects against all involved companies.

To process our applicant process, we also use the services of the cloud provider HAUFE-UMANTIS AG. We have concluded a data processing agreement with this service provider in accordance with Art. 28 GDPR, ensuring that data processing is carried out reliably.

Registration in the application process

To access our applicant management system, you must register with your email address and a password you define. The password must meet password requirements, such as character length and the use of special characters. If you forget your password, you can request a new password to be sent to you by email.

All other data that you can provide later to complete your profile is optional and voluntary. You can change your data at any time or completely remove it from the system if you are not currently in an application process for a position.

Retention periods

After achieving the respective purpose, your data will be deleted. However, data will be retained as long as necessary to defend legal claims. The storage period is usually 6 months. If your profile has been transmitted to us by a personnel service provider, and there are commission claims from this service provider, the storage period can last until their fulfillment or expiration. If accounting-relevant processing has taken place, such as the reimbursement of travel expenses, the necessary data will be deleted in compliance with legal retention periods, usually 6 or 10 years.

If the application is successful, and we enter into a contract with you, we transfer the data collected during the application process to our personnel file.

If no currently available position can be offered to you, with your consent, your data and documents will be stored in our applicant management system for a maximum of 24 months to potentially revisit your application at a later date.

Information about the responsible entity, our Data Protection Officer, and your rights as a data subject can be found in our comprehensive privacy statement: Link.